Invoice Scanning Software - Create Purchase Entries Instantly
Stop typing purchase bills manually. Scan supplier invoices, auto-capture billing data, and update stock instantly with myBillBook AI-powered invoice scanning software.
Trusted by 1 crore+ Businesses Across India
What Is Invoice Scanning Software?
Invoice scanning software is a digital tool that automatically captures data from paper or PDF bills/invoices and converts it into structured, usable information.
Instead of manually typing invoice data into accounting systems, businesses can upload or scan invoices and let the invoicing software process them within seconds.
The system reads the invoice using OCR (Optical Character Recognition) and creates a purchase entry automatically. It identifies key fields like invoice number, supplier, item details, quantity, pricing, and tax and then updates your stock levels instantly in your inventory system. This eliminates data-entry errors and helps you manage your inventory in real time.
Why Use Invoice Scanning Instead of Manual Entry?
Better Accuracy
OCR captures critical fields like GST, item quantities, prices – reducing human-induced mistakes.
GST & Audit-Ready Records
Every scanned invoice becomes a timestamped purchase entry – perfect for GST audits and tax filing.
Less Dependency on Manual Work
Reduce repetitive accounting work so your team can focus on analysis rather than data entry.
Supports Multi-Format Uploads
Works with PDFs and images captured from phones, making it practical for field teams and store owners alike.
Invoice Scanning Feature of myBillBook - AI-Powered Auto Purchase Entry
myBillBook’s AI-Powered Auto Purchase Entry feature allows you to scan supplier invoices and automatically convert them into purchase entries – while updating stock levels in real time. It removes the need for manual data entry and keeps your inventory and accounts perfectly aligned.
How to Use the Auto Purchase Entry Feature on myBillBook
Step 1: Open Scan Invoice
Go to Purchase Transactions and tap on Scan Invoice to start the process.
Step 2: Capture or Upload the Invoice
Take a clear photo of the physical invoice using your mobile camera or upload a PDF/image file received from your supplier.
Step 3: Automatic Data Extraction
The system uses OCR technology to read and extract key details such as supplier name, invoice number, date, item names, quantities, prices, GST details, and total amount.
Step 4: Auto-Match & Verify
Existing suppliers and inventory items are automatically matched with your records. You can quickly review and edit any field before confirming.
Step 5: Add New Suppliers or Items
If a supplier or product does not exist in your system, you can add it instantly during the review step without leaving the screen.
Step 6: Save & Auto-Update Stock
Once verified, tap Save to create the purchase entry. Your stock levels, supplier ledger, and purchase records update automatically.
Step 7: Access Scan History Anytime
All scanned invoices are stored in your upload history, allowing you to track, review, or edit past entries whenever needed.
Who Would Use This - Ideal Business Scenarios
Retailers with Daily Purchases
Shops that receive multiple supplier invoices every day and need instant stock updates to avoid shortages, overstocking, or manual entry errors.
Distributors & Wholesalers
Businesses handling bulk inventory and high-value purchase bills who require fast, accurate entry without slowing down operations.
Pharmacies & FMCG Traders
Fast-moving inventory businesses where real-time stock accuracy directly impacts sales, expiry tracking, and compliance.
Small & Growing Business Owners
Entrepreneurs who want automated purchase accounting without hiring dedicated data entry staff or managing complex spreadsheets.
Accounts & Finance Teams
Teams looking to reduce repetitive manual invoice entry and focus more on reconciliation, reporting, and vendor payment planning.
Multi-Outlet or Multi-User Businesses
Companies operating across locations that need centralized, synchronized purchase entries and uniform stock updates.
Benefits of myBillBook Invoice Scanning Feature
OCR-Powered Invoice Recognition
Converts visual invoice data into structured fields using technology that reads text from images and documents.
Multi-Format Input
Accepts PDF, JPG, and PNG formats for maximum convenience.
Smart Party Matching: Auto matches recognized suppliers with existing records or flags them for review.
Item Level Matching
Automatically identifies items already in your inventory, reducing duplicates.
New Item Setup
Items not in the system are flagged for data entry with fields for HSN, unit, and price.
Stock Auto-Update
Saved purchase bills immediately affect inventory counts – no separate stock adjustment needed.
Tax & Pricing Capture
GST, CGST/SGST/IGST, and pricing fields are extracted and applied to ledgers correctly.
Upload & History Management
Track previously scanned bills, revisit, edit, or re-save as required.
Review & Edit Before Save
Before finalising, every field can be reviewed to ensure data quality.
Pricing Plans
Start with the free basic plan and upgrade anytime as your invoicing and billing requirements increase.
Diamond Plan
₹217
Per month. Billed annually. Excl. GST @18%
✅ Create unlimited invoices
✅ Add up to 1 business + 1 user
✅ Inventory management
✅ App + Web support
✅ Priority customer support
✅ GSTR reports in JSON format Popular
Platinum Plan
₹250
Per month. Billed annually. Excl. GST @18%
Everything on Diamond Plan +
✅ Add up to 2 business + 2 user
✅ 50 e-Way bills/year
✅ Staff attendance + payroll
✅ Godown management
✅ Whatsapp and SMS marketing Popular
Enterprise Plan
₹417
Per month. Billed annually. Excl. GST @18%
Everything on Platinum Plan +
✅ Custom invoice themes
✅ Create your online store
✅ Generate and print barcode
✅ POS billing on desktop app
✅ Unlimited e-Invoices & e-Way bills
FAQs on Invoice Scanning Software
What is invoice scanning software?
Invoice scanning software is a tool that reads supplier invoices using OCR technology and automatically converts them into digital purchase entries, updating stock and accounts.
How does invoice scanning software improve accuracy?
It reduces human typing errors by automatically extracting GST details, item quantities, and invoice values directly from scanned documents.
Can invoice scanning update inventory automatically?
Yes. Once the scanned invoice is verified and saved, the system automatically updates stock levels under the Auto Purchase feature.
Does invoice scanning software work for GST invoices?
Yes. It captures GSTIN, tax rates, and tax amounts, helping maintain accurate GST records for compliance and reporting.
Is invoice scanning suitable for small businesses?
Absolutely. Small retailers, wholesalers, and distributors benefit the most because it saves time and reduces dependency on manual accounting.
Can I scan invoices from my mobile phone?
Yes. You can upload PDF invoices or click photos directly from the mobile app for instant processing.
How is invoice scanning different from regular accounting software?
Traditional accounting software requires manual entry. Invoice scanning software automates purchase entry by extracting data directly from invoices.